DQF Completeness Checker
Walk every item required by 49 CFR §391.51(b). For each, mark whether you have it on file. The tool will compute a completeness score and list the gaps you need to close.
Completeness score
13 applicable items · 0.0 earned
13 gaps to close
Item 1 · §391.21
Driver's application for employment
Signed application with the items in §391.21(b): name, address, employment history (3 years), accident history, and CDL list.
Retention: Duration of employment + 3 years
Item 2 · §391.23(a)(2)
Inquiry to previous employers
Documented inquiry to each CMV employer of the driver in the past 3 years, including responses or evidence of contact attempts.
Retention: Duration of employment + 3 years
Item 3 · §391.23(a)(1)
Initial MVR from each licensing state
Motor vehicle record from every state in which the driver held a license in the past 3 years.
Retention: Duration of employment + 3 years
Item 4 · §391.25(a)
Annual MVR (most recent)
MVR pulled within the past 12 months from each state where the driver currently holds a license.
Retention: 3 years per inquiry
Item 5 · §391.25(b)
Note of annual review of driving record
Carrier's written review of the annual MVR, including a determination of continued qualification.
Retention: 3 years per review
Item 6 · §391.27
Driver's annual list of violations
Driver-furnished list of all moving violations of which the driver was convicted in the past 12 months.
Retention: 3 years per list
Item 7 · §391.31 / §391.33
Road test certificate (or CDL in lieu of)
Either a road test certificate, or a copy of the CDL with a written acceptance under §391.33.
Retention: Duration of employment + 3 years
Item 8 · §391.41 / §391.43
Current medical examiner's certificate
Copy of current med cert (or National Registry verification). Must be unexpired.
Retention: 3 years from exam date or current — whichever is later
Item 9 · §391.49
Skill performance evaluation certificate (if applicable)
Required only for drivers operating under an SPE for a physical impairment.
Retention: Duration of employment + 3 years
Item 10 · §391.64 / §391.46
Medical variance documentation (if applicable)
Required only for drivers operating under vision or diabetes exemption.
Retention: Duration of employment + 3 years
Item 11 · §382.301
Pre-employment drug test result
Verified negative drug test result before the driver performs any safety-sensitive function.
Retention: 5 years (negatives); longer for non-negatives
Item 12 · §391.23(d) / §382.413
Previous-employer drug & alcohol testing inquiry
Documented inquiry into the driver's prior D&A program participation, including a Clearinghouse query under §382.701.
Retention: Duration of employment + 3 years
Item 13 · §391.27 / §391.51(b)(8)
Disqualification documentation (if applicable)
Records of any disqualification, the basis, and any corrective action.
Retention: Duration of employment + 3 years
Gap report
Close these items before your next audit.
- Driver's application for employment (§391.21)
- Inquiry to previous employers (§391.23(a)(2))
- Initial MVR from each licensing state (§391.23(a)(1))
- Annual MVR (most recent) (§391.25(a))
- Note of annual review of driving record (§391.25(b))
- Driver's annual list of violations (§391.27)
- Road test certificate (or CDL in lieu of) (§391.31 / §391.33)
- Current medical examiner's certificate (§391.41 / §391.43)
- Skill performance evaluation certificate (if applicable) (§391.49)
- Medical variance documentation (if applicable) (§391.64 / §391.46)
- Pre-employment drug test result (§382.301)
- Previous-employer drug & alcohol testing inquiry (§391.23(d) / §382.413)
- Disqualification documentation (if applicable) (§391.27 / §391.51(b)(8))
How to use this checker
For each item, mark Have if the document is on file, Partial if some but not all of the required content is present, and Missing if you don't have it. Items marked Not applicable are excluded from the score.
The §391.51 list applies to every CMV driver — including the owner-operator who is also the only driver. There is no single-driver exemption.
What the checker doesn't do
This is a self-assessment, not a legal review. It cannot verify that your documents are correctly filled out, current, or signed by qualified people. For your specific situation, consult counsel or a qualified compliance professional.
Roadworthy HQ enforces this list automatically and tracks every retention period to the day. Start a 14-day free trial to build your DQF in 15 minutes.