You started a trucking company, not a records department. Roadworthy HQ keeps the driver files, drug and alcohol program, and maintenance records in the shape an auditor expects, and tells you what to fix first. From $39 a month.
No credit card. Cancel any time. Your records stay exportable for 30 days after.
Nearly there
The core program is in place. Close the gaps below and re-check in a month.
84%
4 gaps · 13 applicable items
§395.8 / §395.1(e)(1)Close first
Is every driver keeping records of duty status?
2 of 5 drivers have RODS in the last 30 days or a short-haul designation
§396.17(a)Close first
Does every vehicle have an annual inspection inside 12 months?
3 of 4 vehicles have a periodic inspection inside the window
§382.301
Does every driver have a negative pre-employment test on file?
4 of 5 drivers have a verified negative test on file
The workspace
The FMCSA grades on paperwork. Roadworthy HQ does the recordkeeping every CFR part actually requires, with each feature traced to a citation.
Every §391.51(b) item — application, MVR, road test, medical certificate, annual review — tracked with the right retention window.
Random pool math at the 2026 rates, pre-employment, post-accident, and return-to-duty events logged. Your FMCSA Clearinghouse queries (the national driver drug & alcohol violations database) logged per driver, with the consent forms generated.
Driver vehicle inspection reports, annual inspections, and the systematic maintenance program §396.3 actually requires — kept for the period the regulation specifies.
An append-only event log, retention enforced in the database, and a one-click binder of your records for the day the audit notice arrives.
Records have to be made available when FMCSA asks — §390.29 gives you as little as 48 hours. One-click export: current documents only, consistently named, foldered by driver, vehicle, accident, and carrier.
How we're different
J.J. Keller Encompass and Foley Dash are good products — for fleets ten times your size, with sales cycles and contracts to match. Roadworthy HQ sits in the middle on purpose: self-serve, one flat price, built for 1–10 trucks.
Alternative
J.J. Keller Encompass
Alternative
Foley Dash
This product
Roadworthy HQ
Reach
Full fleet-management suite (ELD, compliance, maintenance) pitched at any fleet size
Reach
Three tiers from Essential through Enterprise, scaled for multi-site operations
Reach
Built for 1–10 trucks, the carriers most likely to fail their first audit
Pricing
From ~$25.50/mo per vehicle (BYOD) up to ~$59/mo with in-cab tablet, plus ~$3.50/mo per driver and add-ons; full quote requires sales contact
Pricing
Tier names listed, prices not published — sales contact required for a quote
Pricing
$39 / $89 / $149 flat per month, every price on every page, no per-driver upsell
Onboarding
Sales call, contract, custom configuration
Onboarding
Sales call to confirm tier fit and price
Onboarding
Self-serve signup, 14-day free trial, no card
Records & retention
Records stored with the subscription; CFR guidance in white papers and a separate Regulatory Advisor add-on
Records & retention
Compliance handled in-house by Foley specialists; carrier reads results, not the CFR
Records & retention
Database-enforced retention windows, two-step purge with legal hold, CFR cited inline on every alert and export
Competitor pricing checked July 2026 against the vendors' public materials and public-pricing third-party reviews. Plans and fees change — verify directly with each vendor before comparing line by line.
The retention engine
Every document gets its CFR retention window the moment it's uploaded. When the window closes, purge runs on a two-step grace period — warn, wait seven days, purge — with tombstones preserved so the record of the record survives. Nothing depends on someone remembering.
Two-step purge · Legal hold honored · Tombstones kept
Minimums per 49 CFR · keep longer any time · the same rules the product enforces
Plans
14-day free trial on every plan. No credit card to start. Tax is itemized on the invoice. Cancel anytime — your records stay exportable for 30 days after.
1 driver · 1 vehicle · 1 user
Or $390/year — saves two months.
After signup
No setup call, no implementation fee, no sales handoff. The workspace is ready the moment you confirm your email.
USDOT
Carrier name, USDOT number, primary contact. Two minutes; we'll auto-prefill from your USDOT record.
§391.51 · §396
Add each driver and vehicle. The DQF tab shows every required §391.51 item as present or missing.
§382 · §391.45
Medical-cert, MVR, and inspection warnings go out by email, all on by default. Mute what you don't want, and add text messages for critical deadlines.
§385 · §390.29
One click: a ZIP with consistent file naming and a manifest. Run it any time, not just when the audit letter arrives.
Field notes
Practical guides to the regulations small carriers actually run into. Every claim cites the CFR.
Seven ways to get audit-ready for the FMCSA new entrant safety audit, with verified September 2026 pricing: FileFlo, TruckDocsAI, FleetCollect, Dotra, Foley, J.J. Keller, DIY.
Read →DOT requirements for hiring a CDL driver, in the order they happen: application, MVR, employer investigation, road test, medical card, drug test, Clearinghouse query.
Read →The §395.1(e) short-haul exception drops the ELD and the logbook — not the 11-hour, 14-hour, or 60/70-hour limits. What you must keep instead, and the day it breaks.
Read →The 70 hour 8 day rule explained for small fleets — how the 60/70-hour limit is counted, how the daily recap gives hours back, when a 34-hour restart makes sense, and how to audit your own logs under 49 CFR §395.3.
Read →DOT medical card requirements under 49 CFR §391.41–.45 — who needs the exam, how long the certificate lasts, and the 2026 electronic filing rules for CDL drivers.
Read →DOT annual inspection requirements under 49 CFR §396.17 — who can perform it, what Appendix A covers, the report you must keep 14 months, and what counts.
Read →Violation codes
The highest-severity codes in the catalog, each with what the regulation says, the out-of-service criteria, and what it weighs against your CSA score.